Many of you have got a Certificate of destruction when you have got your vehicle accidentally destroyed by someone. This destruction certificate is assigned to those who have applied for it and their insurance agency confirms that the vehicle is no longer fit to be used.
If you are looking for a destruction certificate template that you need to issue to someone, then you are at the right place. On this page, you will find 5 different types of templates that will suit your need. You can select any of them which you see perfect for your requirement. Read on to know why these templates are used and how you can download them.
What is a Certificate of Destruction
There are various occasions on which this type of certificate is issued. One of them is when confidential data is deleted. On such occasion, CoD is issued by the service provider as a written statement that the deletion or destruction of a confidential data is completed. This is in the case of electronics, hard drives, documents, and other media. It is like a receipt for the destruction of confidential data.
A certificate that is issued by a service provider, it is self-issued and does not necessarily imply that the person holds any third-party certifications.
What Does a Certificate of Destruction Mean
The actual definition would be – A certificate of title to the owners of the property/properties which has been destroyed by accident. The owner of the property usually has to apply for the certificate when it is confirmed by their insurance agent that the property can no longer be used.
You can see this situation as something like a shredding machine. When you see that a paper or document is no longer required or cannot be ever used again, you use the shredder to shred it. This is done to recycle the paper. In the same way, the property that has been destroyed is recycled after you get the certificate that you can no longer use the property.
Suppose you left your car at one of the Authorized treatment facilities that are so famous to destroy the cars, you get a legally authorized document from the DVLA stating that you have scrapped your car. And by law, the car that has been scrapped by the ATF will be issued with a destruction certificate
Destruction Certificate Sample
The rules that imply the certificate vary according to the area you live in. The form for the issuing of the certificate has to be filled as per the terms and condition of the licensing agency in your area. The content might remain the same, but the rules for issuing the certificate may vary.
Here is a sample of the certificate that will help you picture how a formal certificate for such issue is drafted. You can use any of the given templates to print your own certificate.
Destruction Certificate Format
Here is what they include in the certificate:
- The address of the service provider
- Client’s name(the person whose data is destructed)
- The date on which the service is provided
- Name of the person in charge
- Corresponding manifest
- Agent’s signature
- Logo or letterhead of the company
- The method used in the destruction of the confidential data
- A legal statement by the provider confirming the work performed
Along with these, if a service provider wants they can add a few more things.
How Are Certificates of Destruction Used?
According to the state’s rules and regulation regarding the destruction of the property, the rules of application for hte certificate also vary.
For example, in one state, you have to prove that your vehicle is totally destroyed before you can file an application for the certificate. This can be done by sending the title to their insurance company along with the request for hte application.
Why is it necessary? So that unsafe cars cannot be sold to anyone in the future.
Certificate of Destruction Template
Here are some free certificate of destruction template that you can directly download on your device. You can also take a direct print from your device if you do not want to make any changes. But it is suggested that you do edit in a few things like the name of the company, logo, letterhead, and add some more information about the owner of the property.
These certificates should not be deemed as proof of the destruction. Instead it just a single component of a larger data protection program. It satisfies the requirements of the owner. It does not remove or eliminate the person in charge of the destruction.